How do I register for the Introduction to Registered Family Child Care Training?
Attending the Introduction to Registered Family Child Care is the first step in becoming a Registered Family Provider. This course is offered through Child Care Resource & Referral (CCR&R). Each county has a local CCR&R with a schedule of Introduction to Registered Family Child Care Trainings. To find the CCR&R for your county or closest to your home, visit: http://triwou.org/projects/ccccrr or see Appendix A of this guide. There is also a list of CCR&R locations at the end of this guide. Once you have located your local CCR&R, look for their training guide and follow the steps for registration. Please note that this training is FREE for participants.
The Introduction to Registered Family Child Care will describe in detail what is required to become a Registered Family Child Care Provider; information about CCLDrules and regulations; the USDA Food Program; the Department of Human Services (DHS) Regulated Subsidy program; business strategies and practices; and the application process. At this training you will receive the application to become a Registered Family Child Care Provider. The training will support you through enrolling for or accessing the required Safety Set Trainings.
Application Materials
Application Form
The application should be submitted at least 45 days before you plan to operate. You must fill it out, sign it, and return it to the Child Care Licensing Division with the appropriate fee. This needs to be completed before the Child Care Licensing Divisioncan act on your application. If you are a new applicant, you must also submit an application for enrollment in the Central Background Registry for yourself, any adults over 18 living in the home, frequent visitors to your home, and any staff planning on working at your facility.
Forms must be correctly and completely filled out and signed. An incomplete application may delay the licensing of the facility. Feel free to call your licensing specialist if you have any questions.
Enrollment in the Central Background Registry
The Child Care Licensing Divisionrequires all individuals including administrative, child care and support staff in child care facilities be enrolled in the Central Background Registry. Other individuals who are not employed by the facility may also be required to be enrolled if their presence or role permits unsupervised access to the children. Federal and state law requires the Child Care Licensing Divisionperform FBI fingerprint background checks and obtain other criminal history information on all applicants. After individuals apply for enrollment in the Central Background Registry, the Child Care Licensing Division must approve the individual for enrollment before they are allowed to work or reside in the child care facility. There is a non‐refundable fee for each application. For more information on who needs to be enrolled in the CBR in your facility, please contact your licensing specialist or call Child Care Licensing Division customer service at 1‐800‐556‐6616.
The CBR is CCLD’s Registry of individuals who have been approved to be associated with a child care facility in Oregon pursuant to ORS 329A.030 and OAR 414‐061‐0000 through 414‐061‐0120. Individuals who are actively enrolled in the CBR can work in child care facilities and can live in the home where child care is provided. In order to enroll in the CBR individual must be 18 years of age*. An application must be received and the individual must be fingerprinted. The provider and all individuals 18 years and older that live in the child care home must be actively enrolled in the CBR before a Registered Family Child Care License can be issued.
An application for enrollment in the CBR is available in either paper format or can be completed online. At the Introduction to Registered Family Child Care, you will receive a copy of the paper application. Once a CBR application has been processed, the individual will receive a letter in the mail with instructions on how the fingerprint process will be completed.
*Individuals can apply within six weeks of turning 18 to ensure that they are enrolled prior to turning 18.
Visit the Central Background Registry (CBR) Page for more information
Testing for Lead in Drinking Water
The Department of Early Learning and Care requires all applicants for licensing to test the water supply for lead if the plumbing fixture is used for drinking, cooking, or preparing infant formula or food. All sample collection and testing must be in accordance with the Environmental Protection Agency (EPA)’s 3Ts for Reducing Lead in Drinking Water in Schools and Child Care Facilities, Revised Manual from October 2018, adopted by reference. Test results must be submitted with the application. Fixtures must be tested every six years.
If certain fixtures or all fixtures fail this test, you will be required to submit and comply with a mitigation plan.
If the facility does not use any of the on‐site plumbing fixtures to obtain water for drinking, cooking, preparing infant formula, or preparing food, the provider must submit a written statement to CCLDidentifying the alternative source of water and confirming that the provider does not use any on‐site plumbing fixtures for drinking, cooking, preparing infant formula or preparing food.
Visit the Lead Resources Page
Verification of Safety Set Training
Along with your application, you will include copies of your completed Safety Set trainings. This includes:
- Current first aid and infant and child cardiopulmonary resuscitation (CPR)
- Food Handlers Certification
- Recognizing and Reporting Child Abuse and Neglect (RRCAN)
- CCLDapproved Introduction to Child Care Health and Safety (ICCHS)
- CCLDapproved Safe Sleep training
These trainings must also be submitted to and verified by the Oregon Registry Online (ORO). For more information about ORO please visit https://my.oregonregistryonline.org/ or ask your licensing specialist.
Application Fees
There is a non‐refundable filing fee of $30 for each application. If the provider submits documentation that the provider’s family income is below 100% of the Federal Poverty Level, the fee may be reduced. This information also applies to an initial license, renewal of a license or when changing location. A Registered Family Child Care Home license is issued for two years.
*APPLICATION FEES ARE NON‐REFUNDABLE
The Health and Safety Review
Once your application has been deemed complete, a licensing specialist will contact you to conduct a Health & Safety Review. During this visit, the licensing specialist will inspect the home for compliance with the requirements in your CCLD Registered Family Child Care Homes rule book. The licensing specialist will provide assistance on rule compliance. If the licensing specialist observes any noncompliance with the rules, you will be informed and given an opportunity to correct the issue. Please note that in order for your child care license to be issued, you must be in compliance with all rules in the rule book.
If the provider does not pass on the first visit (corrections need to be made in order to be in compliance with rules), a second visit may need to be completed before issuance of the license. An application will be denied if the facility does not show compliance with the statutes or the administrative rules.
The annual license is valid for two years from the effective date unless it is voluntarily closed, the facility changes locations, or legal action is taken by CCLD.
Sample Form
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Withdrawing an Application
To withdraw an application before the licensing process is completed, inform your licensing specialist, and they will give/send you a voluntary withdrawal form to fill out, sign, and return to the Office of Child Care. This will close out your pending application.
Monitoring
During your two‐year licensing period, you will receive at least two unannounced visits from your licensing specialist. During this visit, the licensing specialist may arrive any time during the hours you have children in care.
Your licensing specialist will, at minimum, look at the following:
- Ages and number of children you have in the home
- Appropriate supervision of children
- Ensure that adults are enrolled in the CBR
- Health, Safety, and Sanitation Rules are met
Your licensing specialist may also check for compliance with any other rules in the book. The licensing specialist may provide you with information on any rule changes, updated training requirements, and other resources related to the care of young children.
Sample Form
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Exceptions to the Rules
The Child Care Licensing Divisionmay grant an exception to an individual rule for a specified period of time when a requirement does not apply to a facility, or when the intent of the requirement can be met by a method not specified in the applicable rule. Until an exception is approved by the CCLD, the facility must comply with the rule as written.
An exception may be requested during the application process or at any time during an annual license period. The exception request form is located on the DELC website, or you may ask your licensing specialist for the form. A separate form is required for each exception request. To request an exception, fill out the form and submit it to the licensing specialist.
Exceptions are considered on a case‐by‐case basis. The granting of an exception to a rule shall not set a precedent, and each request shall be evaluated on its own merits. An exception approval may be rescinded by the CCLD if conditions of the exception are not met or if the well‐being of the children is compromised.
Exception Request Form (EXC-0032)
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Moving to a New Home
If you are planning to move your program into a location other than what CCLDhas approved, the following steps apply:
- The home must be the residence of the provider.
- Contact the licensing specialist you currently work with and discuss the timeline for the move and request an application.
- Submit initial licensing paperwork to CCLD. This includes the following:
- Application and required fees
- Lead testing results
- Proof that you have completed the required number of prorated training hours and ensure that training has been vetted by Oregon Registry Online (ORO)
- Once the application and fees have been processed, the licensing specialist you work with will contact you to schedule an opening inspection.
The home cannot be used for child care purposes until a license from CCLD has been obtained.
*Please remember you need to obtain a license from CCLD prior to operating a new location.
Change in Licensing Type
After you have been a Registered Family Child Care Home Provider for one year, you may be eligible for a change in license type. In a Certified Family Child Care Home, a provider can care for up to 16 children. The capacity of the home is determined by the square footage, education and experience of the provider, and the number of toilets.
Key differences between Registered Family and Certified Family Child Care:
- There are no limitations on the ages of children in care*
- Caregiver‐to‐child ratio must be maintained at all times. This may require additional caregivers be present
- The license is renewed annually with at a minimum, one unannounced monitoring visit
- Providers and other caregivers are required to take 15 hours of training annually
- A sanitation inspection must be completed by a qualified Environmental Health Specialist
- Square footage requirements for outdoor space
If you are interested in learning more about how you can become a Certified Family Child Care Home, please contact your licensing specialist. In addition, you may visit the Certified Family Child Care Home Page.
*Additional training is required when caring for more than 2 children under 24 months old.
